Entertainment Infographics

52 Useful Gmail Shortcuts Everyone Must Know

Posted on

As of June 2012, Gmail is the most widely used web-based email provider with over 425 million active users worldwide and as of May 2014, Gmail has been installed on Android by more than 1 billion unique accounts, if you use Gmail often, then you should take a look at this infographic which comes with all the necessary keyboard shortcuts that can enable you increase your speed and enhance your productivity, these Gmail shortcuts will save your time and allow you to never take your hands off the keyboard to use the mouse. All that is required is a standard 101/102-Key or Natural PS/2 Keyboard to use the shortcuts.

Useful Gmail Shortcuts You Must Know

Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

Use the arrow keys to view messages and start composing

While viewing your messages, you can use your keyboard’s arrow keys to move your cursor to a conversation, label or the compose button. Press Enter to select.

Move between messages in a conversation

While viewing a conversation, you can use n and p to go the next and previous messages in a conversation thread. Press Enter to open or collapse a message.

Navigate in compose

Use the following combinations of keys when you have compose windows or chats open.

Gmail Shortcut Key Definition Action
Ctrl + Enter
Mac:  + Enter
Send message After composing your message, use this combination of Gmail shortcut to send it.
Ctrl + .
Mac:  + .
Advance to next window Use this Gmail shortcut to move the cursor to the next chat or compose window, or to the main window.
Ctrl + ,
Mac:  + ,
Go to previous window Use this Gmail shortcut to move the cursor to the previous chat or compose window, or to the main window.
Ctrl + Shift + c
Mac:  + Shift + c
Add Cc recipients While composing, takes you to the Cc field to add new recipients.
Ctrl + Shift + b
Mac:  + Shift + b
Add Bcc recipients While composing, takes you to the Bcc field to add new blind recipients.
Ctrl + Shift + f
Mac:  + Shift + f
Change “from” address While composing, takes you to the From field to change your sending address. This Gmail shortcut only works if you have configured additional sending addresses.

To format your text quickly, check out these formatting shortcuts.

Gmail Shortcuts that need to be turned on

Before you can use these keyboard shortcuts, you’ll need to enable keyboard shortcuts in your settings:

  1. Click the gear icon  in the upper right, then select Settings.
  2. Find the “Keyboard shortcuts” section and select Keyboard shortcuts on.
  3. Click Save Changes at the bottom of the page.
Gmail Shortcut Key Definition Action
c Compose Allows you to compose a new message. Shift + callows you to compose a message in a new window.
d Compose in a new tab Opens a compose window in a new tab.
/ Search Puts your cursor in the search box.
k Move to newer conversation Opens or moves your cursor to a more recent conversation. You can hit Enter to expand a conversation.
j Move to older conversation Opens or moves your cursor to the next oldest conversation. You can hit Enter to expand a conversation.
n Newer message In ‘Conversation view’, moves your cursor to the newer message. You can hit Enter to expand or collapse a message.
p Previous message In ‘Conversation view’, moves your cursor to the older message. You can hit Enter to expand or collapse a message.
o or Enter Open Opens your conversation. Also expands or collapses a message if you are in ‘Conversation View.’
u Return to conversation list Refreshes your page and returns you to the inbox, or list of conversations.
e Archive Archive your conversation from any view.
m Mute Archives the conversation, and all future messages skip the Inbox unless sent or cc’d directly to you. 
x Select conversation Automatically checks and selects a conversation so that you can archive, apply a label, or choose an action from the drop-down menu to apply to that conversation.
s Star a message or conversation Adds or removes a star to a message or conversation. Stars allow you to give a message or conversation a special status.
+ Mark as important Helps Gmail learn what’s important to you by marking misclassified messages. (Specific to Priority Inbox)
Mark as unimportant Helps Gmail learn what’s not important to you by marking misclassified messages. (Specific to Priority Inbox)
! Report spam Marks a message as spam and removes it from your conversation list.
r Reply Replies to the message sender. Shift + r allows you to reply to a message in a new window. (Only applicable in ‘Conversation View.’)
a Reply all Replies to all message recipients. Shift + a allows you to reply to all message recipients in a new window. (Only applicable in ‘Conversation View.’)
f Forward Forwards a message. Shift + f allows you to forward a message in a new window. (Only applicable in ‘Conversation View.’)
Esc Escape from input field Removes the cursor from your current input field.
Ctrl + s
Mac:  +s
Save draft Saves the current text as a draft when composing a message. Hold the Ctrl/⌘ key while pressing s and make sure your cursor is in one of the text fields — either the composition pane, or any of the To, CC, BCC, or Subject fields — when using this Gmail shortcut.
# Delete Moves the conversation to Trash.
l Label Opens the Labels menu to label a conversation.
v Move to Moves the conversation from the inbox to a different label, Spam or Trash.
Shift + i Mark as read Marks your message as ‘read’ and skip to a newer message.
Shift + u Mark as unread Marks your message as ‘unread’ so you can go back to it later.
[ Removes from current view and previous Removes the current view’s label from your conversation and moves to the older one.
] Removes from current view and next Removes the current view’s label from your conversation and moves to the newer one.
{ Archive and previous Archives the current conversation and moves to the older one.
} Archive and next Archives the current conversation and moves to the next one.
z Undo Undoes your previous action, if possible (works for actions with an ‘undo’ link).
Shift + n Update current conversation Updates your current conversation when there are new messages.
q Move cursor to chat search Moves your cursor directly to the chat search box.
y Remove from Current View* Automatically removes the message or conversation from your current view.

  • From ‘Inbox,’ ‘y’ means Archive
  • From ‘Starred,’ ‘y’ means Unstar
  • From ‘Trash,’ ‘y’ means Move to inbox
  • From any label, ‘y’ means Remove the label

* ‘y’ has no effect if you’re in ‘Spam,’ ‘Sent,’ or ‘All Mail.’

. Show more actions Displays the ‘More Actions’ drop-down menu.
, Moves cursor to the first button in your Gmail toolbar Displays the ‘More Actions’ drop-down menu.
Ctrl +Down arrow
Mac:  +Down arrow
Opens options in Chat
  • Ctrl/⌘ + Down arrow moves from edit field in your chat window to select the ‘Video and more’ menu
  • Next, press Tab to select the emoticon menu
  • Press Enter to open the selected menu
k Move up a contact Moves your cursor up in your contact list
j Move down a contact Moves your cursor down in your contact list
o or Enter Open Opens the contact with the cursor next to it.
u Return to contact list view Refreshes your page and returns you to the contact list.
e Remove from Current Group Removes selected contacts from the group currently being displayed.
x Select contact Checks and selects a contact so that you can change group membership or choose an action from the drop-down menu to apply to the contact.
Esc Escape from input field Removes the cursor from the current input
# Delete Deletes a contact permanently
l Group membership Opens the groups button to group contacts
z Undo Reverses your previous action, if possible (works for actions with an ‘undo’ link)

Combo-keys

Use the following combinations of keys to navigate through Gmail.

Gmail Shortcut Key Definition Action
Tab thenEnter Send message After composing your message, use this combination to send it.
y then o Archive and next Archives your conversation and moves to the next one.
g then a Go to ‘All Mail’ Takes you to ‘All Mail,’ the storage site for all mail you’ve ever sent or received (and have not deleted).
g then s Go to ‘Starred’ Takes you to all conversations you have starred.
g then c Go to ‘Contacts’ Takes you to your Contacts list.
g then d Go to ‘Drafts’ Takes you to all drafts you have saved.
g then l Go to ‘Label’ Takes you to the search box with the “label:” operator filled in for you.
g then i Go to ‘Inbox’ Returns you to the inbox.
g then t Go to ‘Sent Mail’ Takes you to all mail you’ve sent.
* then a Select all Selects all mail.
* then n Select none Deselects all mail.
* then r Select read Selects all mail you’ve read.
* then u Select unread Selects all unread mail.
* then s Select starred Selects all starred mail.
* then t Select unstarred Selects all unstarred mail.

It should be noted though that many of these Gmail shortcuts will have to be turned on in your Settings > Keyboard shortcuts menu. You can also use the official Google Support page for copy/pasting all of the Gmail shortcuts somewhere safe as it has them sorted by which are on by default, and which aren’t, take a look at the infographic below for more.

50+ Helpful Gmail Shortcuts Everyone Must Know – Infographic

the-minimalistic-gmail-cheat-sheet - Gmail shortcuts

Recommended Reading:

100+ Essential Keyboard Shortcuts for Windows Operating Systems
101 Most Inspiring Quotes From Tech
Best 50 Technology Websites of 2014
100+ Essential Best WordPress Plugins [Part I of II]
100 Best WordPress Plugins [Free and Premium] Part II
65+ Social Bookmarking Sites For Better SEO
80+ Social Networking sites You Should Be Using Now
100+ Best Free Classified Ad Posting Sites

Latest posts

Load more Stories